Onboarding System for a Mid-Sized Company
Knowledge system · Rhine-Main region · HR
Starting point
A mid-sized company in the Rhine-Main region lost an average of 3–4 working days per new hire to manual onboarding — from the HR team up to the line manager. Repetitive questions about processes, tools and policies blocked the team daily.
Solution
AIVANCE built an onboarding knowledge system that indexes the company's entire knowledge base. New employees get precise answers instantly — via Slack, Teams or the web — without opening a ticket.
What we built
Knowledge index across all company policies, processes and HR documents
Slack bot with a personalized onboarding plan and automatic progress tracking
Notion integration: knowledge base always in sync and up to date
HR dashboard: overview of all ongoing onboardings and open tasks
Measurable results after 60 days
80 %
fewer HR inquiries
self-service via AI assistant
50 %
less onboarding time
ramp-up time per hire cut in half
96 %
satisfaction
feedback from new employees
"Our HR team was flooded with the same questions every day. AIVANCE solved that completely. New colleagues feel well looked after from day one, and the implementation was faster than expected."
Head of HR
Mid-sized company · Rhine-Main region
Presented anonymously at the client's request.
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